A Smarter Approach to Document Management

We simplify and strengthen your IT, from core infrastructure to future-ready transformation. Our comprehensive service offering includes M-Files, an intelligent, metadata-driven document management platform that helps organisations take control of their information. Instead of relying on complex folder structures, M-Files classifies documents by what they are, making them easier to find, manage and protect.

With M-Files now working natively inside Microsoft 365, your documents are stored securely through SharePoint Embedded while M-Files provides the structure, automation and governance. Your team can work in Outlook, Teams and SharePoint as usual, with the added benefit of faster search, better compliance and stronger information control.

How M-Files Solves Everyday Document Challenges

Through the M-Files and Microsoft partnership, organisations gain a unified and secure document experience. M-Files is the first document management system to store content natively within Microsoft 365, combining Microsoft’s collaboration tools with M-Files metadata, automation and governance.

Challenge 1: Finding the right information takes too long

Searching through folders or guessing file names slows teams down and creates frustration.

M-Files removes the guesswork by using metadata to automatically handle naming, context and access. Information becomes easy to find because M-Files connects to your existing systems and shows documents wherever they live. With enterprise search and clear, contextual views, your team can find what they need in seconds.

Challenge 2: Manual processes create delays and mistakes

Paperwork, approvals and manual steps often lead to bottlenecks and inconsistent results.

M-Files streamlines your processes by automating document workflows from end to end. Templates, tasks and notifications guide staff through the right steps every time. External collaboration is built into the workflow, making it easy to work with clients or contractors while keeping everything organised.

Challenge 3: Security and compliance rely too much on individuals

When permissions and retention are handled manually, mistakes increase the risk of data loss or non-compliance.

M-Files applies permissions automatically based on document type, client, project or any business rule you choose. Compliance controls are part of everyday workflows, supported by automated audit trails. Retention policies run in the background across systems, users and teams, helping your organisation stay protected and compliant.

See How M-Files Can Transform Your Organisation

M-Files helps your team find information faster, work more efficiently and reduce manual effort. Its metadata-driven architecture, embedded workflows and advanced artificial intelligence give organisations a structured, secure and future-ready way to manage documents.

With clearer processes and better visibility, you can reduce information chaos and improve productivity across the business.

Core Features

Whether you are improving collaboration, reducing manual tasks or strengthening compliance, M-Files includes powerful capabilities that simplify document and information management:

Metadata-Driven Classification

Organise information consistently across your organisation with smart metadata rules.

Automated Workflows

Digitise approvals, reviews and routine processes to reduce manual effort.

Version Control & Audit Trails

Maintain complete visibility over document changes and ensure teams always use the correct version.

Metadata-Driven Classification

Organise information consistently across your organisation with smart metadata rules.

Automated Workflows

Digitise approvals, reviews and routine processes to reduce manual effort.

Version Control & Audit Trails

Maintain complete visibility over document changes and ensure teams always use the correct version.

Secure Access & Permissions

Protect sensitive information with automated, policy-driven access controls.

Centralised Storage in Microsoft 365

Documents are stored inside Microsoft 365 through SharePoint Embedded while M-Files manages structure and governance.

Integration Across Systems

Connect M-Files to CRM, ERP and other platforms to streamline
information flow.

M-Files Now Native in Microsoft 365

Through the M-Files and Microsoft partnership, organisations gain a unified and secure document experience. M-Files is the first document management system to store content natively within Microsoft 365, combining Microsoft’s collaboration tools with M-Files metadata, automation and governance.

Work Inside Microsoft 365

Access, create and manage content directly through Outlook, Teams and SharePoint.

Smarter Search & Discovery

Find documents quickly using metadata and context, rather than folder paths.

Better AI Results

Microsoft Copilot and M-Files Aino use structured and governed content to provide more accurate insights.

Unified Security & Compliance

Content is stored within Microsoft 365 and governed by Microsoft Purview, with automated permissions and retention set in M-Files.

Improved Return

Enhance productivity and governance without changing how your teams already work.

Start Your M-Files Experience

See how smarter document management can improve productivity across your organisation. Schedule a demo to learn more or start a free trial to explore the platform.